Non-MD Visiting Students Clearance Requirements

The Office of Student Affairs ensures all students in the programs it administers meet TTUHSC EP Foster SOM and UMC El Paso requirements before starting a rotation.

30 Days Prior

All requirements must be cleared at least 30 days before your rotation starts.

Two Submission Emails

Immunization records and other documents are reviewed by different offices – see contacts below.

Label Your Documents

LastName, FirstName, Document Type (e.g. Smith, John, BLS).

Required Documentation for Credentialing

  • Varicella (Chicken Pox): Proof of immunity determined by serologic titer. In the event of a negative titer, two doses of Varicella vaccine at least 28 days apart is required.
  • Measles (Rubeola): Proof of immunity determined by serologic titer. In the event of a negative titer, two doses of MMR at least 28 days apart is required.
  • Rubella (German Measles): Proof of immunity determined by serologic titer. In the event of a negative titer, two doses of MMR at least 28 days apart is required.
  • Mumps: Proof of immunity determined by serologic titer. In the event of a negative titer, two doses of MMR at least 28 days apart is required.
  • Hepatitis B: Proof of immunity determined by serologic titer. In the event of a negative titer, a second series and re-titer is required as recommended by the Centers for Disease Control and Prevention. This series must begin prior to the clinical start date, but may be completed after arrival.
  • Tetanus/Diphtheria/Pertussis: One dose of adult Tdap. If adult Tdap is more than 10 years old, provide date of last Td or Tdap.
  • COVID-19 Vaccine: TTUHSC-EP strongly recommends that you are vaccinated for COVID-19. However, you are not required to disclose whether or not you have received the COVID-19 vaccine to TTUHSC-EP. Any disclosure of your COVID-19 vaccination status is voluntary.
  • Meningococcal Vaccine: Documentation of current vaccine (if age < 22).
  • Influenza (Flu) Vaccine: Required when in season, approximately September to March.

Tuberculosis clearance:

  • Documentation of 2 negative TB skin tests within the last 2 months of your start date, OR documentation of one negative test 2–12 months prior, then complete one TB skin test within the last 2 months of your start date, OR documentation of a negative TB lab test (T-SPOT, QFT-Gold) within the last 2 months of your start date.
  • If you have a history of a positive TB skin test, documentation of the positive TB skin test or lab test, a chest x-ray, and medication prescribed (if any) is required. The BCG vaccine does not preclude the need for TB skin testing.

  • Preceptor form – Signed by the host department and clerkship coordinator
  • Basic Life Support for health care providers card from the American Heart Association (BLS) – copy, front and back
  • Personal health insurance – copy, front and back
  • Community-wide orientation (CWO) – Upload your certificate. Register at Community-wide Orientation (epcc.edu).
  • Professional liability insurance (COI) – Provided to you by your institution. Single incident/cumulative coverage must be 1–3 million.
  • Background check – HireRight (CBC) – A background check provided by your institution will be accepted. An attestation letter from the home institution can be accepted as long as the CBC is not more than two years old. If you decide to get a new background check, use the HireRight Background Check link. [Editor: add the HireRight link here]
  • 10 Panel Drug Screen – An attestation letter provided by your institution will be accepted as long as the latest drug test isn't more than 2 years old.
  • N-95 Respirator Mask Fit – cleared.
  • HIPAA training certificate

The Office of Student Affairs’ Senior Analyst will email orientation details to the appropriate Foster SOM clinical department and to the visiting student once Texas Tech Health El Paso Occupational Health and UMC El Paso have cleared the student via the pre-clinical clearance form (PCC).

Contacts

Occupational Health

  • Texas Tech Health Foster School of Medicine EP
Submit immunization records here.

 E-mail: maria.ramirez@ttep.edu

Office of Student Affairs

  • Foster School of Medicine El Paso
Submit all other required documents here.

 E-mail: student.affairs.plfsom@ttep.edu

Download a printable copy (PDF) – Revised 1/27/2026