The Procurement Process
| Step | Instructions |
|---|---|
| New Vendor Setup Form , PDF, opens in a new tab |
Once you have found a TTUHSC buyer (customer) for your product/service... Submit a request via Paymentworks and select TTUHSCEP with the Requisition/Contract number for approval to vendorteamelp@ttep.edu. Ensure this contact has access to corporate and banking information details to become an active vendor. PaymentWorks adds fraud protection, invoice payment status, and ease of vendor information management for you and our team to better collaborate. |
| Submit a Written Quote |
Most departments require a written quote from your business, either on company letterhead or in an email. Written quotes reduce the chance of misunderstanding and benefit all parties involved. Most good quotes include:
Reference the GPO, COOP, or Texas Tech Health El Paso contract number on the quote, if applicable. |
| Department Issues a Purchase Order |
The department will issue a Purchase Order through the Texas Tech Health El Paso TechBuy System. The Purchase Order is Texas Tech Health El Paso’s reply to your quote and serves as approval to begin work. Get a copy of the Purchase Order before beginning any work and review all terms and conditions. Do not begin work without a copy of the Purchase Order. The Purchase Order is Texas Tech Health El Paso’s acknowledgement, contract, and commitment for the work. |
| Complete Order and Submit Invoice |
Upon completion of work, or at agreed-upon intervals, submit an invoice to be paid. Reference the Purchase Order number on all invoices. Submit all invoices directly to Accounts Payable. Texas Tech Health El Paso is exempt from paying sales tax. Accounts Payable - Texas Tech Health El PasoTexas Tech Health El Paso Payables MSC 51009 130 Rick Francis St. El Paso, TX 79905 Fax: 915-215-8813 Email: accounts.payableelp@ttep.edu |
FAQ
No, currently only vendors who go through the requisition process must be set up through PaymentWorks. As a rule, if we will be paying the vendor, they must be registered through PaymentWorks.
You will be able to see all onboarding vendors (invitations sent) through PaymentWorks. If an invitation is not sent, please send one to them. You are able to search in PaymentWorks from the onboarding screen. Please refer to Check Vendor Status in the Training Center: PaymentWorks category for instructions."